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Privacy Policy

Effective Date: October 2025
Website: www.mentalevolution.net
Business: Mental Evolution Inc., a virtual therapy practice owned by Ashley Virnan, LCSW

 1. Overview

Mental Evolution Inc. (“we,” “our,” or “us”) is committed to protecting your privacy. This policy explains how we collect, use, and protect your information when you visit our website, schedule appointments, or use interactive features such as the 2-Minute Anxiety Quiz.

This Privacy Policy applies to the website and associated digital forms only. It does not replace our HIPAA Notice of Privacy Practices, which governs how your Protected Health Information (PHI) is handled in therapy.

 2. Information We Collect

A. Information you provide directly

  • Name, email address, phone number when you contact us or book online

  • Information shared in forms (e.g., intake requests, quiz answers, newsletter sign-ups)

  • Messages you send via email or our website

B. Automatically collected information

  • IP address, browser type, device data

  • Date and time of visits, pages viewed, referring URLs

These help us understand how the site is used and improve your experience.

C. Third-party tools we use

  • Wix (for website hosting and security)

  • Calendly (for appointment scheduling)

  • MailerLite (for email opt-ins and quizzes)

  • Headway / Insurance Portals (for therapy services)

Each has its own privacy policies and meets industry security standards.

 3. How We Use Your Information

We use data to:

  • Respond to inquiries and appointment requests

  • Send updates or resources (if you opt in)

  • Improve our website and services

  • Maintain legal and ethical compliance

We never sell or share your personal information for marketing purposes.

 4. HIPAA & Therapy Services

If you become a therapy client, your information is protected under the Health Insurance Portability and Accountability Act (HIPAA). Our clinical software and billing partners are HIPAA-compliant.
You’ll receive a Notice of Privacy Practices at intake that explains your PHI rights in detail.

 5. Cookies & Analytics

This site may use cookies or analytics to track anonymous usage patterns (e.g., Google Analytics or Wix Analytics). Cookies do not collect therapy-related data or PHI. You can disable cookies in your browser settings.

6. Email and Communication

If you subscribe to our email list, you agree to receive occasional updates about mental-health resources or practice news. You can unsubscribe anytime via the link in our emails or by emailing us directly.

7. Data Security

Our website uses secure SSL (HTTPS) and reputable vendors to protect your data. While we take reasonable precautions, no online platform is 100 % risk-free. Please avoid including sensitive therapy details in general emails or forms.

8. Your Rights

You may request to review or delete personal information collected through this site, or withdraw email consent at any time.
Contact us at intake@mentalevolution.net with any privacy questions or requests.

9. Links to Other Websites

Our site may link to external resources (e.g., insurance carriers, educational articles). We are not responsible for their privacy practices.

10. Children’s Privacy

Our website is for adults. We do not knowingly collect information from children under 13.

11. Policy Updates

We may update this policy occasionally. Any changes will appear here with a new effective date.

12. Contact Us

Mental Evolution Inc.
Email: support@mentalevolution.net
Website: www.mentalevolution.net
Location: Virtual Practice (serving New York & Connecticut residents)

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